Right to Know/Open Records

Under the Pennsylvania Right to Know Law, any resident of the United States may request records from Middle Smithfield Township. This request must be made in writing and can be submitted by mail, email, fax or in person. Requests must be directed to the Township Open Records Officer.

Open Records Request Form

Middle Smithfield Township Open Record Policy

Direct Middle Smithfield Township Open Record Requests to:
Christopher Rain
Open Records Officer
Middle Smithfield Township
147 Municipal Drive
East Stroudsburg, PA 18302
570 223-8920 x119
570 445-3720 fax

Municipal Center Office Hours are Monday through Friday 8:00 am to 4:00 pm

The request must be sufficiently “specific” to allow the township to identify what you are seeking. General request forms are also available at the Office of Open Records website.

Once your request has been received, the Open Records Officer has a five (5) business day response period to grant, deny or invoke a 30 day extension in order to process your request. All state regulations, policies and procedures regarding Pennsylvania’s New Right to Know Law can be found on the Office of Open Records website, by phoning 717-346-9903 or by writing the office directly. This Law takes effect on January 1, 2009.

The Township may deny a requester access to a record if the requester has made repeated requests for that same record and the repeated requests place an unreasonable burden on the Township. A denial under this subsection shall not restrict the ability to request a different record.

If a written request for access to a record is denied, the requester may file an appeal with the Pennsylvania Office of Open Records within fifteen (15) business days of the mailing date of the agency’s response. The appeal shall state the grounds upon which the requester asserts that the record is a public record, legislative record or financial record and shall address any grounds stated by the agency for delaying or denying the request. Contract information for the Pennsylvania Office of Open Records is listed below.

Please keep in mind that many Township documents are accessible in the Township Laserfiche Program. A public computer kiosk is provided for this use in the lobby of the Municipal Center. you are welcome to search this database for township records such as meeting minutes, resolutions, ordinances and much more. Use of this computer is permitted during regular business hours and assistance is always available. Duplication fees apply if copies of documents are requested.

For current Duplication Fees, please contact the Township’s current Open Records Officer by calling his or her direct line or the Township main line at 570-223-8920.

Commonwealth of Pennsylvania – Direct Appeals and inquiries to:
Erik Arneson, Executive Director
Commonwealth of Pennsylvania
Office of Open Records
333 Market St, 16th Floor
Harrisburg, PA 17126-0333
Telephone: 717-346-9903
Email: openrecords@state.pa.us
Website: http://openrecords.state.pa.us

Helpful links:
First Amendment Center 
National Freedom of Information Coalition 
Open Government Guide   
PA Freedom of Information Coalition 
PHMC Records Management